Licensed Missouri REALTOR® · O’Fallon, MO
Stop losing your evenings to paperwork.
You negotiated the deal. Someone else can chase the signatures, hold the deadlines and get the file through compliance. That is the whole job, and it is the one I do.
EVERY MONTH
CURRENT ROSTER
NO RETAINER
NOT A PROCESSOR
What you get back
Your time, your evenings, and a file that closes clean.
The calendar stops living in your head
Every deadline on a file is tracked and chased before it lands, not after a lender calls you about it.
Your clients stop asking what is next
They get their key dates in writing, in plain language, the week the contract is executed.
Compliance is somebody else’s problem
The file goes in complete and keeps going back until it is approved, which is the step standing between you and your commission.
Contract to close
What happens the moment you hand off a file.
Six steps, in the same order, on every single file. Predictable is the entire point.
Contract review
Your executed contract is read line by line for accuracy and for the addenda and notices it requires. Anything missing comes back to you with the exact signatures needed.
Dates on the calendar
Every critical date and deadline goes into your private calendar portal. The inspection period, the financing dates and the closing stop being something you carry in your head.
Welcome and introductions
Your clients get a welcome notice with their key dates in plain language, and the lender and title company get what they need to open.
The file, kept clean
Your online file is organized and worked continuously, in whatever system you already use: DocuSign Rooms, Dotloop, SkySlope, Command or Zipforms.
Amendments and routing
Price changes, extensions and other amendments are drafted and routed through lender and title, rather than waiting on you to chase them.
Compliance, and getting paid
The complete file goes in for broker compliance approval, and it keeps going back until it clears. That is the step that gets you paid.
Services and pricing
Two services. Both priced plainly.
National coordination firms commonly charge $450 to $600 a file. Here is what this costs.
File Management
$300 per fileThe core service. A licensed REALTOR and transaction manager carries your file from executed contract through broker compliance approval.
- Executed contract analyzed for accuracy and for required addenda and notices, with discrepancies raised and the additional addendums, riders and signatures obtained.
- Contract added to your private calendar portal with every critical date and deadline.
- Clients sent a welcome notice with their specific key dates, and documents sent to lender and title.
- Your online file cleaned up, organized and continuously worked: DocuSign Rooms, Dotloop, SkySlope, Command, Zipforms and others.
- Executed contract, MREC and broker forms, title commitments, surveys, resale certificates, HOA information, inspection reports, repair invoices, release of earnest money and termination forms all filed.
- Amendments drafted for price changes and extensions, and routed through lender and title as needed.
- Complete file submitted for broker compliance approval, and worked until approval is obtained.
Listing Service
$75 per listingGetting your listing into the MLS without you doing the data entry.
- A professional photographer scheduled through our partner.
- Coordination of stagers and pre-inspections if you want them.
- Full MLS entry from the details you send in one email.
- Listing details checked before they go live, so corrections do not cost you days on market.
Why a solo licensed TC
The difference between a coordinator and a call center.
| Doing it yourself | A large TC firm | Leverage Leaders | |
|---|---|---|---|
| Who touches your file | You, between showings | Whichever processor is free | The same licensed REALTOR, every file |
| Reading the contract | You, at 10pm | Often unlicensed staff | A licensed Missouri REALTOR |
| Your systems | Yours | Theirs, usually | Yours. No switching |
| Cost per file | Your own hours | Commonly $450 to $600 | $300 flat |
| Local knowledge | Yours | National, generic | MREC forms, St. Louis title companies |
What you can hold me to
Four things that do not vary.
Nothing slips quietly
Every date goes on your calendar portal the day the file opens, and follow up happens before a deadline, not after it has passed.
The file clears
Your file goes to broker compliance complete, and it keeps going back until it is approved. That is what gets you paid.
Flat, and stated
$300 a file. $75 a listing. No retainer, no per-email charges, no surprise line items at closing.
You get me, every time
Not a rotating processor and not a call center. The same licensed REALTOR handles your file from contract through close.
What agents say
Elizabeth is amazing to work with. She is detail-oriented and always puts the client’s first. She is a gem to work with. Highly recommend.
Elizabeth is a very thorough, excellent transaction coordinator! She goes above and beyond making the entire process seamless and effortless! I highly recommend using her and I am grateful to have found her!
Professional, hard working. Would recommend.
Common questions
Straight answers.
What does a transaction coordinator actually do?
A transaction coordinator manages the administrative side of a real estate transaction from executed contract to closing. That means reviewing the contract for required forms, tracking every deadline, sending documents to lender and title, keeping your file organized in your brokerage system, drafting amendments, and getting the file through broker compliance. You keep the client relationship and the negotiating. I take the paperwork and the calendar.
How much does it cost?
File Management is a flat $300 per file. Listing Service is $75 per listing. There is no hidden fee and no monthly retainer. For comparison, national transaction coordination firms commonly charge $450 to $600 per file.
Are you licensed?
Yes. Elizabeth Jefferson is a licensed Missouri REALTOR and transaction manager. That matters more than it sounds. A licensed coordinator can read a contract properly, knows which MREC and broker forms your file needs, and understands what compliance is going to ask for before it asks.
What areas do you cover?
The St. Louis metro is the main service area, and coverage extends to all of Missouri and Southern Illinois. The work is remote, so location within those states is not a constraint.
How many files can you take?
Currently 30 to 35 files a month across a roster of 15 or more agents. Capacity is real and it is finite, which is the honest reason to ask early in a busy season rather than the week your contract lands.
Let us see whether we are a fit.
Tell me how many files you close a month and which platform you work in. I will tell you straight whether I can help.